BAE Systems is seeking an Administrative Secretary (AS) to support a customer's offices.
The AS should have the expertise and qualifications to accomplish non-routine and moderately complex administrative tasks with minimal guidance and assistance. The proposed AS shall provide professional and proactive mission-oriented administrative support to the assigned customer office, in addition to responsive administrative support to facilitate completion of all organizational mission requirements with minimal assistance and/or guidance. This will require interpreting and applying policies, guidelines, and procedures.
Candidate will determine best approach and course action to take in both routine and non-routine administrative situations with minimal assistance and/or guidance. This will require accurately interpreting and adapting guidelines, including unwritten policies, precedents and practices that are not always completely applicable to a changing situation. The AS will also manage office schedules and calendars to administratively support responsive planning, coordination, execution, and completion of business rhythms, corporate requirements, and events (i.e., meetings, conferences, travel, etc.) with minimal assistance and/or guidance. Keeps leadership and staff apprised of high priority issues, requirements, and developments as it relates to office business and administrative activities. Advises subordinate secretaries on new procedures; requests information needed form the subordinate offices for periodic or special conference, reports, inquiries, etc.
Required Skills and Education Required education: High School/GED Prior experience (2-6 yrs) as a secretary administratively supporting lower-to-mid management levels of an office.
--Strong professionalism with the ability to consistently demonstrate tact and maturity. --Strong interpersonal and/or soft skills, and office etiquette within a professional environment to:
--Strong teaming and collaboration skills that foster office unity and cohesiveness in support the office administrative requirements. --Capable of handling a large workload, effectively coordinate multiple resources and multi-task in a fast paced environment that may often have competing priorities with minimal assistance. -Strong communication skills both verbally and written with the ability to articulate office administrative requirements/actions/needs in a professional tone and attitude; exchange information to facilitate positive and efficient work processes and results; and produce written correspondence --Good office organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities. --Proficient working knowledge of office information technology (IT) equipment --Experience with office filing systems (hardcopy and softcopy) using specified format and structure.
Preferred Skills and Education --Prior military experience and understanding of the military services. --Prior experience with the awards and decorations process
--Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.
About BAE Systems Intelligence & Security BAE Systems is a global defense, aerospace and security company with more than 80,000 employees worldwide, delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.
Intelligence & Security provides comprehensive and strategic support to any mission, anytime, anywhere. The sector serves a diverse customer base, including the U.S. Department of Defense; the intelligence community; U.S. federal civilian agencies including the Department of Justice, the Department of Homeland Security and commercial clients. The sector is headquartered in McLean, Va., and employs approximately 10,000 employees.
People are the greatest asset in any company. BAE Systems is committed to a high performance culture and provides an environment where the work we do matters and where people are challenged to reach their full potential. Equal Opportunity Employer. Females. Minorities. Veterans. Disabled
